WHAT YOU SHOULD ALWAYS DO AND AVOID WHEN USING OWL BAR IN BUSY MEETING ROOMS

What You Should Always Do and Avoid When Using Owl Bar in Busy Meeting Rooms

What You Should Always Do and Avoid When Using Owl Bar in Busy Meeting Rooms

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A smooth meeting helps everyone focus on ideas, not tech trouble. The Owl Bar is built for that. It works with your existing video conference system to show clear views of the room, pick up voices, and track who is talking. Still, how you use the Owl Bar can make or break remote calls—especially in busy boardrooms where people walk in and out. Follow these simple dos and don’ts to keep every call sharp and stress-free.

Pick One Clear Spot for the Owl Bar


Do

  • Place the Owl Bar at the front of the room, just below or above the main screen.

  • Keep it level with eye height so faces look natural on camera.

  • Leave about 10 cm of open space behind it for cooling.


Avoid

  • Sticking the device in a corner where it can’t see the whole table.

  • Hiding it behind laptops, flowers, or tall mugs that block the lens.


Good placement helps the camera’s wide lens capture everyone without odd angles.

Keep the Table Tidy


Do

  • Clear piles of paper and coffee cups bounce sound and cause clutter on video.

  • Ask people to mute unused laptops to stop echo feedback.

  • Put notepads and pens to the side so the mics stay open to voices.


Avoid

  • Letting side conversations happen near the Owl Bar; background talk confuses the microphones.

  • Dragging chairs loudly. The mics may treat the noise as speech.


A neat table lets the video conference system focus on real discussion, not random noise.

Test Sound Before Big Calls


Do

  • Start the call five minutes early and run a quick “Can you hear me?” check.

  • Walk to different seats while speaking to be sure the four-mic array catches every spot.

  • Adjust the room volume on the Owl Bar, not the laptop, for best results.


Avoid

  • You may spend the first minutes fixing echo by jumping into a client meeting without testing without testing.

  • Turning the Owl Bar speaker and the room TV speaker on doubles the noise.


A fast test can save long minutes of panic when clients are already on the line.

Let the AI Do Its Job


Do

  • Speak normally; the AI tracking quickly zooms in on the active voice.

  • Pause a second when switching speakers so the camera can shift smoothly.


Avoid

  • Waving hands right in front of the lens may cause the focus to jump around.

  • Standing too far to the side, even with a 114° view, speakers off-center can look distorted.


Trust the Owl Bar’s tracking. It keeps remote guests engaged by always showing the right face.

Pair with Meeting Owl for Full Coverage


Do

  • For long tables, add a Meeting Owl 3 in the center.

  • Let the wireless link share both views, giving remote users front and 360-degree angles.


Avoid

  • Mixing brands without testing; different cameras may fight for control of the call.

  • Placing two Meeting Owls too close, they can pick up each other’s audio and loop.


Using the Owl family together creates a seamless video conference system with no blind spots.

Control the Light


Do

  • Close blinds behind the screen; the backlight turns faces into shadows.

  • Use soft ceiling lights or lamps that light faces evenly.


Avoid

  • Switching lights on and off during the call; sudden changes confuse auto-exposure.

  • Relying on bright daylight alone, clouds can dim the room mid-meeting.


Good lighting helps the Owl Bar keep sharp 4K images, so body language stays clear.

Train Your Team on Simple Etiquette


Do

  • Ask speakers to wait their turn; overlapping talk makes remote audio messy.

  • Remind everyone to look toward the camera when addressing remote folks.

  • Mute when typing or opening snack wrappers.


Avoid

  • Letting phones buzz on the table, the mics will pick up every vibration.

  • Turning away from the camera for private side chats.


Clear habits lead to clear sound—no fancy tech upgrade needed.

Count on Local Support


Do

  • Keep contact info for Evig, an audio video solution provider in Dubai handy.

  • Schedule a yearly checkup; firmware updates add new features and fix bugs.

  • Call Evig if you need extra units; they can scale setups for larger rooms.


Avoid

  • Buying unapproved accessories online may not work with the Owl Bar.

  • Ignoring small glitches; quick service now avoids big problems later.


Evig is also a trusted speaker distributor in Dubai, so if your room grows, they can match the Owl Bar with the right sound add-ons.

Final Thoughts


A busy meeting room doesn’t have to be a noisy headache. With a few easy habits—good placement, tidy tables, short sound checks, and clear lighting—your Owl Bar setup will smooth every hybrid meeting. 

 

Pair it with other Owl Labs devices for full-room coverage, and rely on Evig, audio video solution provider, for gear, tips, and fast support. Follow these dos and don’ts, and your video conference system will keep everyone—near or far—feeling present and heard.

 

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